Effective Date: September 8, 2025

Saolta Bookkeeping (“we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, and protect your information when you use our website (the “Site”), and includes our use of cookies and disclaimers related to the nature of our services.

This policy complies with the General Data Protection Regulation (GDPR), as applicable to users located in the European Union.

Who We Are

We are a bookkeeping service based in Ireland. If you have questions about this Privacy Policy or how we handle your data, contact us at support@saoltabookkeeping.com

What Information We Collect

We collect personal data when you:

• Subscribe to our newsletter (email address)

• Book a consultation (via Microsoft Scheduling: name, email, phone number, etc.)

• Contact us through forms or email

• Browse our website, which uses cookies and analytics

Types of data collected may include:

• Name

• Email address

• Phone number

• IP address

• Browser/device information

• Referral source and pages visited

Legal Bases for Processing (GDPR)

We process your personal data based on the following lawful bases:

• Consent: For newsletter sign-ups, cookies, and contact forms.

• Contract: To fulfill your appointment requests.

• Legitimate Interests: For analytics and website improvement.

• Legal Obligation: Where required for tax, legal, or regulatory reasons.

How We Use Your Data

We use your information to:

• Send you newsletters or updates (if you have opted in)

• Schedule and manage appointments via Acuity Scheduling

• Respond to inquiries and provide support

• Analyze website performance and usage

• Meet legal or regulatory requirements

Who We Share Your Data With

We do not sell your personal data. We share it only with trusted third parties, including:

• Acuity Scheduling – for appointment management

• Squarespace – for hosting and analytics

• Email marketing providers

• Analytics tools

All third-party providers process your data under strict confidentiality and in compliance with GDPR.

International Data Transfers

Some of our service providers (e.g., Squarespace and Acuity) are based in the United States. As a result, your data may be transferred outside the European Economic Area (EEA).

We ensure such transfers are safeguarded by Standard Contractual Clauses (SCCs) or other lawful mechanisms, in line with GDPR requirements.

Your Rights Under GDPR

You have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate data

• Request deletion of your data

• Object to or restrict processing

• Withdraw consent (e.g., unsubscribe from emails)

• File a complaint with the Irish Data Protection Commission (www.dataprotection.ie)

To exercise any of these rights, contact us at support@saoltabookkeeping.com

Data Retention

We keep your personal data only as long as needed to fulfill the purposes outlined in this policy, or to comply with legal obligations.

Cookies and Tracking Technologies

Our Site uses cookies to improve functionality, understand user behavior, and enhance your experience.

Cookies are small data files stored on your device. They help websites remember preferences and track usage.

Types of Cookies We Use:

• Essential cookies – Required for site functionality (e.g., security, logins).

• Analytics cookies – Help us understand site usage and performance.

• Functionality cookies – Remember your settings and preferences.

• Marketing cookies – Used only with consent, for targeted communication.

Third-Party Cookies May Include:

• Squarespace Analytics

• Google Analytics

• Microsoft Scheduling cookies

• Email tracking cookies (only if you’ve subscribed)

Managing Cookies:

When you visit our site, you’ll see a cookie banner allowing you to accept or manage cookies.

You can also manage or delete cookies via your browser settings at any time.

Security Measures

We take reasonable administrative, technical, and physical precautions to protect your personal data. However, no method of transmission over the Internet is 100% secure and we provide no guarantees of the security of your personal information that is transmitted using this website.

Children’s Privacy

Our Site is not directed to children under 13, and we do not knowingly collect data from minors.

Disclaimer

All content provided on this website is for informational purposes only and does not constitute financial, accounting, or tax advice.

While we strive for accuracy, Saolta Bookkeeping does not guarantee the completeness or reliability of any information on the Site. Reliance on any content is at your own risk.

Booking a consultation through this site does not create a professional relationship.

Only when an engagement letter is validly executed will a professional relationship be deemed created.

We are not liable for any loss or damage arising from your use of this website or any external sites linked to it.

Changes to This Policy

We may update this Privacy Policy occasionally.

The updated version will be posted on this page with a revised “Effective Date.”

Contact Us

For questions about this Privacy Policy, your data, or to exercise your rights, please contact: support@saoltabookkeeping.com.